Notion and Craft overlap in documents, blocks and sharing. The decision becomes clearer when you distinguish a document that people read from a workspace that people operate. You should also check your devices, because offline behavior and export options can change the result more than a visual preference.
Shortlist Notion when structured records and managed access are central to the work. Shortlist Craft when the document is the main deliverable. Both have usable free entry points, but their limits and paid billing need careful interpretation rather than a universal cheaper label.
Based on the documented differences below. Your priorities can change the choice.Its database and permission model supports a managed workspace.
Subpages need separate downloads. A downloaded database initially includes 50 rows from its first view.
SourceIts document sharing and export workflow deserves a focused trial.
On web, Windows and Android, creating documents, search, comments and uploads require internet. Offline Mode is on by default.
Turning Offline Mode off deletes unsynced changes. Apple apps still need internet for sharing, AI and first access to a shared document.
SourcePublished prices keep their original currency and billing terms. Taxes, promotions and checkout prices can differ.
No subscription charge
AvailabilityGlobal availability; local terms apply
Personal use has unlimited blocks. Multiple-member Free workspaces have a block limit.
SourcePer member; monthly or annual billing
AvailabilityUS checkout not verified
Live page returned GBP prices with an ambiguous billing toggle. A verified USD checkout quote is required.
SourcePer member; monthly or annual billing
AvailabilityUS checkout not verified
Includes more AI and permission features than Plus. Exact USD amount withheld because locale and billing were not established.
SourceNo subscription charge
AvailabilityGlobal; regional availability applies
1,500 blocks, 1 GB and 25 MB per file.
SourceMonthly or annual subscription
AvailabilityUSD base prices in official help; regional checkout not verified
Help lists USD 96 annually or USD 10 monthly. On 3 November the regional pricing page displayed SGD 8.3/month alongside SGD 10.4, without verified promotion, billing or renewal terms. Current payable amount remains unverified.
Source 1Source 2Shared subscription
AvailabilityCheckout region not verified
Personal, non-commercial use for up to six accounts. Help lists USD 180 annually or USD 18 monthly; regional billing and checkout remain unverified.
Source 1Source 2Per member; monthly or annual subscription
AvailabilityUSD base prices in official help; regional checkout not verified
Help now lists USD 60 per member per year or USD 6 per member per month for 3–99 members. This replaces the earlier pooled-plan description. Extra invitations can add paid seats; removing members does not automatically reduce billing. Checkout was not tested.
Source 1Source 2Enter the offers you see at checkout. These are your estimates, separate from our sourced prices above. Use the same currency and region for every offer. This worksheet supports monthly bills, annual bills and purchases that cover the full year. Day-based passes and introductory rates need their actual renewal schedule checked separately.
The scenario starts with a payment today and assumes 12 months of use at the same entered price, including any renewal. Monthly extras repeat 12 times; one-time extras are counted once. It excludes discounts, price changes, refunds, cancellation fees and anything you have not entered. Amounts are rounded to the currency’s usual precision. Confirm the actual charge and contract with the vendor.
Entries stay in this page while it is open. They are not saved or included in shared links.
12 features
Row headings group related topics. Each answer keeps its specific scope. An unverified answer means we do not have enough evidence.
Devices
Windows, macOS, web, iOS, Android and visionOS are listed on the download page.
Offline access
All plans can download pages in desktop and mobile apps; browsers do not support this offline mode.
Offline access
Mac, iPhone and iPad can create and search documents offline. Web, Windows and Android can read and edit documents opened while online.
Offline preparation
Subpages need separate downloads. A downloaded database initially includes 50 rows from its first view.
Offline limits
On web, Windows and Android, creating documents, search, comments and uploads require internet. Offline Mode is on by default.
Turning Offline Mode off deletes unsynced changes. Apple apps still need internet for sharing, AI and first access to a shared document.
Sharing
Pages support view, comment and edit permissions; guests need a Notion account. Check whether an invite adds a guest or a paid member.
Notion's newer FAQ says organization-domain invitees become paid members regardless of guest limits. Another FAQ on the same page still ties conversion to exceeding the guest limit. Verify the invitation's role and cost before sending.
Export
Pages and workspaces can export as HTML, Markdown and CSV; an export cannot instantly restore a workspace.
Export
Document exports include Markdown; TextBundle is a paid-plan option. Collection Markdown with properties is available on Mac, iPhone and iPad.
Web and Windows collections export as CSV instead. Bulk document export remains available on Mac and iPad. Collection media properties are omitted from Markdown frontmatter.
Import
Desktop and web import Markdown, Word, CSV and other formats. Evernote notes import as database items.
Import
TextBundle carries Markdown with assets; the web importer does not support TextBundle.
Free plan limits
Individual blocks are unlimited; Free uploads are limited to 5 MB per file and history to 7 days.
Free plan limits
1,500 total content blocks, 1 GB storage, 25 MB per upload and 7 days of history.
AI entitlement
Free and Plus include an AI trial. Business lists Notion Agent and AI Meeting Notes.
AI allowance
Pricing describes AI sessions while the plan help still describes credits; a consistent allowance was not established.
The pricing table lists about 20 lifetime sessions for Free and 250–500 per year for Plus. Help lists 15 Free credits and 50 monthly Plus credits. These units are not converted or treated as equivalent.
Database access
Business and Enterprise support database page-level access rules.
Not yet verified for this product.
Export scope
Exports omit pages the exporter cannot access; whole-workspace export is available on desktop or web.
Not yet verified for this product.
Not yet verified for this product.
Not yet verified for this product.
PDF default
The export guide says Windows and web turn the PDF watermark on by default; the export toggle can turn it off.
| Feature | Notion | Craft |
|---|---|---|
| Platforms | Devices Desktop apps for Windows and macOS with web and mobile access. | Devices Windows, macOS, web, iOS, Android and visionOS are listed on the download page. Vendor documentedSource |
| Offline use | Offline access All plans can download pages in desktop and mobile apps; browsers do not support this offline mode. Vendor documentedSource | Offline access Mac, iPhone and iPad can create and search documents offline. Web, Windows and Android can read and edit documents opened while online. Vendor documentedSource |
| Offline limits | Offline preparation Subpages need separate downloads. A downloaded database initially includes 50 rows from its first view. Vendor documentedSource | Offline limits On web, Windows and Android, creating documents, search, comments and uploads require internet. Offline Mode is on by default. Turning Offline Mode off deletes unsynced changes. Apple apps still need internet for sharing, AI and first access to a shared document. Vendor documentedSource |
| Collaboration | Sharing Pages support view, comment and edit permissions; guests need a Notion account. Check whether an invite adds a guest or a paid member. Notion's newer FAQ says organization-domain invitees become paid members regardless of guest limits. Another FAQ on the same page still ties conversion to exceeding the guest limit. Verify the invitation's role and cost before sending. Vendor documentedSource | Sharing Share links allow viewing or editing documents. Family and Team subscriptions provide shared spaces. |
| Export | Export Pages and workspaces can export as HTML, Markdown and CSV; an export cannot instantly restore a workspace. Vendor documentedSource | Export Document exports include Markdown; TextBundle is a paid-plan option. Collection Markdown with properties is available on Mac, iPhone and iPad. Web and Windows collections export as CSV instead. Bulk document export remains available on Mac and iPad. Collection media properties are omitted from Markdown frontmatter. |
| Project portability | Import Desktop and web import Markdown, Word, CSV and other formats. Evernote notes import as database items. Vendor documentedSource | Import TextBundle carries Markdown with assets; the web importer does not support TextBundle. Vendor documentedSource |
| Free plan limits | Free plan limits Individual blocks are unlimited; Free uploads are limited to 5 MB per file and history to 7 days. Vendor documentedSource | Free plan limits 1,500 total content blocks, 1 GB storage, 25 MB per upload and 7 days of history. Vendor documentedSource |
| AI features | AI entitlement Free and Plus include an AI trial. Business lists Notion Agent and AI Meeting Notes. Vendor documentedSource | AI allowance Pricing describes AI sessions while the plan help still describes credits; a consistent allowance was not established. The pricing table lists about 20 lifetime sessions for Free and 250–500 per year for Plus. Help lists 15 Free credits and 50 monthly Plus credits. These units are not converted or treated as equivalent. |
| Database access | Database access Business and Enterprise support database page-level access rules. Vendor documentedSource | Not yet verified for this product. |
| Export scope | Export scope Exports omit pages the exporter cannot access; whole-workspace export is available on desktop or web. Vendor documentedSource | Not yet verified for this product. |
| Paid storage | Not yet verified for this product. | Paid storage Pricing advertises unlimited storage and upload size; help specifies 1 TB per space and 5 GB per file. Treat these as conflicting descriptions and confirm the relevant account limits before committing a large archive. |
| PDF default | Not yet verified for this product. | PDF default The export guide says Windows and web turn the PDF watermark on by default; the export toggle can turn it off. Vendor documentedSource |
For a project tracker, success might mean that each person can update assigned information without changing the structure. Notion documents database-specific access rules that support that kind of workflow. For a proposal, success might mean delivering a readable page or an exported document to someone who never enters the workspace. Craft offers document sharing and several export formats. Neither example establishes a universal winner. Start with one deliverable from your own work, define the required output and test the smallest set of features that produces it.
Source 1Source 2Notion's personal Free workspace allows unlimited blocks but applies a per-file upload limit. A workspace with multiple members has different block constraints. Craft Free currently lists 1,500 total blocks, 1 GB storage and a 25 MB upload cap. Counting documents alone will therefore not predict how long either free workflow lasts. A short document can contain many blocks, while a small collection of large PDFs can reach a storage limit first. Try the actual material you use and track which limit matters before selecting a paid tier.
Source 1Source 2The original Notion price check returned GBP without enough billing context for a US quote; a current US billing commitment is still unverified. Craft's help now lists USD 60 per member per year or USD 6 per member per month for Team, with 3–99 members. Family is for personal, non-commercial use. These are documented base prices, not a tested regional checkout. Craft's pricing page still uses unlimited storage wording where help gives finite limits. It also describes AI sessions while help lists credits, so those allowances are not directly comparable. Confirm billing, renewal, seat count and storage before committing. Before inviting a colleague, check whether Notion adds a paid member rather than a guest; its help still gives conflicting guest-limit conditions.
Source 1Source 2Source 3Source 4Notion's downloaded-page mode works in desktop and mobile apps rather than browsers. Craft's Mac, iPhone and iPad apps can create and search documents offline. Its Windows, web and Android clients instead read and edit documents opened while online; creating documents, search, comments and uploads still need a connection. Offline Mode is on by default on those clients, but turning it off deletes unsynced changes. Do not generalize from one laptop session to every device. Prepare representative notes and attachments, then check the tasks you need without internet. This rehearsal is recommended but was not performed in this documentation review.
Source 1Source 2Notion exports content but cannot instantly restore a working workspace. Craft offers document Markdown export and a paid-plan TextBundle option. Collection Markdown with properties is available on Mac, iPhone and iPad; web and Windows collections use CSV instead. Media properties are omitted from Markdown frontmatter. Bulk document export remains limited to Mac and iPad in the guide and the web TextBundle importer is unavailable. On Windows, those details may outweigh a preferred layout. Test a handoff elsewhere and inspect links, headings, properties and attachments. Establish a backup route on hardware you actually own before moving a permanent archive.
Source 1Source 2Source 3Source 4Use Notion when a document is one part of a broader shared process and the database structure earns its maintenance. Use Craft when your central task is writing and delivering documents, provided its current platform limits fit. Do not pay for a complicated setup simply because you may need it one day. Keep the first project simple enough to understand without a tutorial and easy enough to export that you can change your mind. Revisit the decision only when a recurring task exposes a concrete limitation that another tool solves.
Source 1Source 2Source 3Notion is the stronger candidate for structured collaboration. Craft is worth testing for a document-centered workflow. Confirm the relevant device features and real checkout price before making the final choice.
No. Its current download page also lists Windows, Android and browser access, though some features differ by platform.
It depends on membership, content blocks and attachment sizes. Notion personal blocks and Craft's total block allowance are not directly equivalent.
Evidence used for this comparison. A checked date records when we reviewed the source, not a promise that the vendor has made no changes since.
www.notion.com
www.notion.com
www.notion.com
www.notion.com
www.notion.com · Retrieved GBP. US price and active billing toggle were not verified.
www.notion.com · The page now warns that organization-domain invitations add paid members, but its two FAQs give conflicting guest-limit conditions. The invitation role needs checking before it is sent.
www.craft.do
support.craft.do · Targeted 3 November review: collection Markdown/frontmatter export is limited to Mac, iPhone and iPad; web/Windows use CSV. Bulk document export remains Mac/iPad.
support.craft.do
support.craft.do · Targeted 3 November review: offline actions differ between Apple apps and web/Windows/Android. Offline Mode defaults on; turning it off deletes unsynced changes.
support.craft.do · Targeted 3 November review: Team uses per-member USD base prices and 3–99 seats. Family is personal, non-commercial use. AI credits and finite storage still differ from pricing-page wording.
www.craft.do · Targeted 3 November review: regional display uses SGD and promotional-looking amounts. AI allowances use sessions while help uses credits. Paid storage still uses unlimited wording. Checkout and renewal were not verified.
Note-taking · Start with Notion for an ongoing team process with shared pages and structured records. Start with Obsidian for a personal archive you want to control as files. Neither wins every workflow and neither should be chosen solely because an old comparison says the other cannot work offline.
Note-taking · Shortlist Joplin when you want an open-source notebook and a choice of storage service. Keep Evernote in the shortlist when capture and archive retrieval are already valuable enough to justify the plan. Do a representative migration test before canceling or deleting anything.
Note-taking · Shortlist OneNote for handwriting and a free supported notebook app. Shortlist Evernote for an established capture workflow that earns its recurring price. Check your actual device and migration route before deciding: exporting and handwriting conversion are not identical across platforms.
